One night a year that belongs to your own people.
Build the evening yourself on our platform: pick the venue type, the recognition programme, the dinner, the filming and the gifts, send it through, and a written technical and financial proposal comes back. Then we produce it — most of it in our own buildings — for companies across Saudi Arabia.
Most of the evening is built in our own buildings
An organiser who owns nothing books suppliers and hopes. Our staging, trophies, certificates, badges and film all come out of places we run, which is why a change at 19:50 is a phone call across the room rather than a new order.
Our own factory and carpentry workshop
Staging, backdrops, the award wall and the trophies are built in our workshop in Riyadh. No subcontracting chain between you and the thing on stage, and no supplier whose schedule you inherit.
See the factory →
Our own print house
Certificates, badges, invitations and signage are printed by us. A misspelled name discovered at 19:50 is reprinted and in the recipient's hand before the block starts — that is not possible through an outside printer.
Al Wasat Commercial Complex, Al Salhiyah, Riyadh
See the print house →
You see the room in 3D before you approve it
Our design studio models the hall — staging, screens, seating, the branding on the wall — so you approve something you have actually seen, not a mood board. It also settles internal disagreement before money is spent.
See the studio →
The photographer is one of us
The person positioned for the handshake shot is on our team, briefed in the rehearsal, and knows the award order. Hiring a stranger for the night is where the missed moments come from.
See event photography →One contract, one point of contact
HR deals with us, not with a venue, a stage company, a printer, a photographer and a gift supplier separately. When something slips, there is one person to call and no argument about whose fault it is.
Procurement that your finance team accepts
Invoicing is from our Saudi entity and complies with the Zakat, Tax and Customs Authority requirements. We work against a purchase order or an annual framework agreement, so the paperwork is not the thing that delays the evening.
Tick what you want, and leave with the scope
Six sections, the same ones we build every staff night from. Take one line from a section or all of them — then download the scope sheet, or send it to us for pricing. Nothing leaves this page.
Design and build
Programme
Awards and print
Sound, light and screens
Photography and film
Hospitality
How a staff night actually runs
A typical shape for a 400-person evening in a hotel ballroom. Yours is rewritten around your headcount, your venue and whether families are coming — but this is the rhythm that works.
Crew call and build
Staging, screens, lighting and sound in. Signage and the photo wall up. Seating plan laid against the real room, not the drawing.
Full rehearsal
Host, award sequence, every file that plays, and whoever is presenting on stage. Run once end to end before anyone arrives.
Doors and registration
Check-in by department, badges or scanned invitation, welcome area and photo wall open. Queues are what the first ten minutes are judged on.
Opening
Room settled, host opens, a short word from leadership. Kept short on purpose — the room has been standing and wants to sit.
Recognition
Placed before dinner while the room is full and attentive. Names on screen as each person walks up, photographer in position for the handshake.
Dinner
Service scheduled around the programme rather than against it. Dietary requirements already collected with the confirmations.
Programme
Entertainment, the year-in-review film cut from your own footage, and whatever interactive segment suits this particular audience.
Prize draw
Run transparently with the draw visible on screen. It is also what keeps the room from emptying straight after dinner.
Close and load-out
Closing word, photo prints handed over, gifts distributed on the way out. Venue cleared the same night unless the contract says otherwise.
The one structural decision worth making early: recognition before dinner, not after. After dinner the room thins out, and the people being honoured are the ones most likely to have already left.
Running a staff recognition ceremony that holds up
Most complaints that follow an annual party come from this half hour. It is also the easiest half hour to get right, because nearly all of it is preparation rather than production.
- Categories agreed in advance: years of service, employee of the year, team awards, safety and quality records, retirements
- Recipient list reconciled against HR records and confirmed in writing — service years and spellings are not taken from a forwarded spreadsheet
- Name pronunciation checked with each department and rehearsed, including non-Arabic names
- Trophies, plaques and certificates designed and produced in our own workshop, with spare blanks on site for late additions
- Stage order, walk-on route and handover choreographed, so the number of people on stage is never a surprise
- A photographer positioned for the handshake, with every recipient photographed and named in the delivered album
- Screens carrying the name and category as each person walks up, so the room knows who is being honoured and why
- A quiet contingency for anyone absent, so an award is not announced to an empty aisle
If the evening exists primarily to honour staff, build the running order around this block and put it before dinner.
The things people take home are made by us
Trophies, certificates, badges and gifts come out of the Darb workshop and print house rather than a supplier catalogue. That is why a late addition on the night is a small problem instead of a large one.
Trophies and plaques
Designed for the occasion in wood, acrylic or metal, not picked from a catalogue page. Engraving and names produced with the piece.
Certificates and frames
Printed in our own print house, so a reprint is minutes rather than a reorder. Blanks kept on site for the name that appears late.
Badges and invitations
Lanyards, name badges and printed invitations produced as one set, which is what makes check-in fast instead of a bottleneck.
Gifts and packaging
Staff gifts and their boxes made to the same brief as the rest of the evening, so what people carry out matches what they walked into.
Where to hold it, and when
Venue type follows headcount and whether families are invited. Here is the practical range, and what each costs you in flexibility.
Hotel ballroom
150 – 1,200
The straightforward option. Catering, rigging points and parking are solved; the hotel's own rules then limit decor, timings and outside suppliers.
Events hall
300 – 3,000
More freedom to build the room, more work to make it feel finished. Catering comes in, so service timing is something we schedule rather than inherit.
Private estate or farm
80 – 600
Popular for family evenings in the mild months. Power, cooling, lighting and a weather fallback become part of the production, not the venue.
Company premises
80 – 500
Lowest cost and the strongest sense of place, especially at a factory or a new headquarters. Needs a hard look at access, parking, safety and the surface you stage on.
Picking the date
- End of the financial year, when results and recognition belong in one evening
- The weeks after National Day, once the venue market has cleared
- A Ramadan ghabga, which is a different format and needs to be planned as one
- Avoid school exam weeks and the first days of a holiday if families are invited
- Fix the date before anything else — Riyadh and Jeddah ballrooms go months ahead for the end-of-year window
What you are left with
An annual party that leaves nothing behind is hard to justify twice. These are delivered as standard.
- A recap film of the evening, widescreen and vertical
- The full photo album, edited and sorted, every award recipient named
- Short cuts sized for internal screens and company channels
- An attendance report against the invited list, by department
- The year-in-review film, kept as a standalone asset
- All original footage and raw images, on media you keep
Three ways to run it with us
Scope follows headcount, venue type and how much your own team wants to keep.
Full production
End to end, from venue search to the recap film.
- Venue sourcing, contracting and site visits
- Concept, staging, branding and the full running order
- Recognition programme, trophies and certificates in-house
- Catering coordination, AV, crew and on-site management
- Photography, filming and post-event delivery
Management and supervision
You hold the venue and suppliers; we run the planning and the night.
- Run sheet, supplier coordination and rehearsal
- Recognition programme design and list verification
- Floor team and stage management on the night
- Post-event report and handover
Specific elements
Your team runs the evening and brings us in for the production parts.
- Staging, AV and screen content
- Trophies, certificates, gifts and printed material
- Photography, filming and the recap edit
- Year-in-review film built from your own footage
Pricing is built per head once headcount, venue type and scope are known. Send those three and a written proposal follows within 3 working days.
Adjacent work
Other parts of the same service line.
Frequently asked
How far ahead should we start?
Six weeks is enough for a straightforward evening in a hotel ballroom with a known headcount. Three months is more comfortable. For the end-of-year window in Riyadh or Jeddah the venue should be held earlier than that — the good halls are committed months ahead, and the date is the one decision everything else waits on.
What does it cost per employee?
It is built per head, and venue type moves it more than anything else. A hotel ballroom with a set menu, staging, a recognition programme and full coverage sits in a different band from an evening on company premises. Send the headcount, the city, whether families are invited and the scope you want, and you get a written figure rather than a range.
Can we invite families?
Yes, and it changes the planning rather than just the number. Seating, catering, timing and the programme are all affected, children need something of their own, and attendance gets harder to predict — so confirmations are collected differently. Decide this before the venue is chosen, not after.
We want it to be mainly a recognition ceremony. Is that a different evening?
Same evening, different centre of gravity. The recognition block moves earlier, before dinner while the room is full, and more preparation goes into the list, the trophies and the stage sequence. The social half still matters — an evening that is only a ceremony empties out early.
Do you produce the trophies and certificates yourselves?
Yes. They are designed and produced in the Darb workshop and print house, so the design is not limited to a supplier's catalogue and late additions can be handled. Spare blanks are kept on site on the night for the name that appears at the last minute.
Can you run it outside Riyadh?
Yes. Evenings are produced across the Kingdom — Jeddah, the Eastern Province, Madinah, Abha and elsewhere. Crew and equipment travel, and the proposal carries the travel line separately so you can see it. For staff coming in from other cities, travel and accommodation coordination can be included.
What if the weather turns on an outdoor evening?
Any outdoor evening is contracted with a written fallback: either a covered alternative on the same site, or a defined decision point agreed in advance at which the evening moves. The fallback is costed in the proposal rather than discovered on the day.
Can you work against a purchase order?
Yes. Invoicing is from our Saudi entity and complies with the Zakat, Tax and Customs Authority requirements, and we work against a purchase order or a framework agreement where that suits your procurement.
Build it on the platform, then let us produce it
Pick the elements you want, add the headcount, the city, whether families are invited and roughly when. An event producer replies with a written technical and financial proposal — venue options and the running order already in it.